What is Managed Print Services?
When owning a business you look for ways to keep costs down, to be more productive and for some people, not having to micromanage every aspect of the office – like your copier machines. More and more document management companies like Konica Minolta, Muratec and Ricoh are offering managed print services. But what exactly are managed print services? Managed print service (MPS) is a way of attaining visibility and control of your printer, as well as improving environmental sustainability and document security. By doing this it helps you save money and boost your productivity.
When referring to “printing” the total cost of managing, optimization of your printers, and personnel and processes that support these devices need to be taken into account. This would include but is not limited to: How many pages are produced or printed by office workers, mobile workers, production print operations, and how many office desktop/multifunction printers and other office equipment you have in your company/office. This also includes any materials that your company may send out for quick printing, offset printing, mailing and distribution. IT help desk support, technical service, maintenance used for your equipment is also calculated as well. Lastly, they will go over the cost for paper, ink, toner, other supplies and consumables. As you can imagine, when adding all these figures up it can account for a large chunk of your cost for “printing” Some statistics range that cost anywhere from 15 – 20% of a business’s annual spending. Through managed print services, you can outsource the print management and cut your costs up to 30%.
While on your search for the best company that offers MPS, look for someone who does more than just oversee your printers. Here are a few things to look for in a MPS that will benefit you.
- A company who will implement a complete assessment of your printing infrastructure, while simultaneously monitoring, managing and optimizing your printing environment, without bias to brand or model
- Provide a flowchart to reduce the amount of printers and supplies while still maintaining productivity
- Troubleshoot printing issues and replenish consumables before any workflow is interrupted
- Abate your ecological footprint by using less paper, utilizing less electricity, generating fewer greenhouse gasses and keeping waste out of landfills
- Give telecommuters and mobile workers easy and secure printing access.
- Offer training for your employees to guarantee a smooth conversion through change management so they are more satisfied and productive.
- Have a proven track record in deploying managed print services anywhere in the world through a global network of highly skilled experts.
A good managed print services provider should be able to do all this and more, but most importantly look for one who can faultlessly manage your print infrastructure so that you may concentrate on your business.
Copitex Business Machines, Inc. is a leader in Boston Copier Sales, Rentals, and Leasing. We feature a full line of office products including digital copiers/printers, fax machines, scanners and document management solutions from such top brands, such as Konica Minolta, Ricoh, HP, NEC, Muratec and more. We also offer reconditioned, discontinued, used , repossessed and refurbished multifunction printer. We are proudly celebrating our 15th year in business, and have helped thousands of customers with all of their business machine needs. Contact us for a free quote today, we are standing by and ready to assist you.
