You’ve finally decided that your current copier machine isn’t cutting it anymore. You’ve decided to upgrade and you’ve taken all the necessary steps in moving forward. You know what your budget is and what type of machines you’d like: either a multifunction printer or a desktop printer. You’ve even got some quotes, but you still have a burning question left. Do I buy, lease or rent my equipment? There are pros and cons for each option; regardless of which you choose, you must do research and decide which option will best fit your companies’ needs.

Renting is very appealing to many companies, but is it the right decision for you? You should consider renting if you only need the equipment for a short period of time, this can range anywhere from a few days to a year. If you only need the equipment for a specific out of state job like a trial, event or showcase, then renting is ideal. The great thing about renting your equipment is your cost is only reflected by the usage of the equipment and the rental can include service, parts, toner and more. Also, after you’re finished, the machine goes back to the company! There are few things to consider though, things change, the project you’re working on is extended or cancelled and to be restarted at another time. These things should be factored into your decision making as well. Realizing that you may need the copier machine longer than the planned can result in extra costs. Depending on the duration of your project, if you need the copier machine for more than two – three months you may want to look into what your options are for purchasing. Depending on your circumstances, you may save money by purchasing!

Companies with a more lucrative budget that are in need of a copier machine for a long period of time may benefit from purchasing. You would own the machine outright and with some companies, would still have the same options for service contracts which could include toner and parts for your machine. When purchasing a copier machine, most machines come with a warranty as well, but be sure to look into the details of the warranty so you are fully aware of the terms and conditions. While purchasing the copier machine would save you from paying monthly payments, it also leaves you with a machine that may become obsolete in a few years. Just like a car or phone, technology is always evolving. With leasing, you get the same benefits of purchasing the machine and more. Some companies may be able to get special rates with longer leasing terms that would also help keep your monthly costs lower. You’re paying over time, so you don’t have to worry about footing a large bill at once; while still getting the same benefits of service contracts and warranties. Leasing gives you the flexibility to upgrade, insuring you are able to have the best equipment for you office!

As you’re beginning to realize that there aren’t any golden rules that imply that if your expected timeframe is between a few days to six months – rent, from one year to three years – lease, and everything in between, over or around – purchase. This may be a good starting point, but it boils down to your budget and the needs of your company. With this information and further research, you should be able to decide which payment option best fits you as well!

Copitex Business Machines, Inc. is a leader in Boston Copier Sales, Rentals, and Leasing. We feature a full line of office products including digital copiers/printers, fax machines, scanners and document management solutions from such top brands, such as Konica Minolta, Ricoh, HP, NEC, Muratec and more. We also offer reconditioned, discontinued, used , repossessed and refurbished multifunction printer. We are proudly celebrating our 15th year in business, and have helped thousands of customers with all of their business machine needs. Contact us for a free quote today, we are standing by and ready to assist you.

Share This

Share this post with your friends!